The Role:
Participatory Approaches Consultancy Services (PACS) is searching for a competent and professional Administration Officer to work in Zimbabwe. You can be a perfect candidate if you are organised, proactive, and capable of managing the day-to-day administrative functions of a busy office environment. By joining this programme, you will play a key role in supporting operational efficiency and contribute meaningfully to the success of a reputable organisation.
What we are looking for:
• You have obtained an O' Level qualification and hold a Bachelor's degree in Business Administration, Management, or a related field.
• You have a minimum of 3 years of experience in an administrative or office management role.
• You are proficient in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• You possess strong written and verbal communication skills with the ability to liaise effectively at all levels of an organisation.
• You are highly organised, able to prioritise competing tasks, and consistently meet deadlines without compromising quality.
You demonstrate a high degree of discretion, integrity, and professionalism when handling confidential
Responsibilities:
• You will manage the day-to-day administrative operations of the office, ensuring all processes run smoothly and efficiently.
• You will coordinate and schedule meetings, appointments, and travel arrangements for management and staff.
• You will draft, format, and distribute official correspondence, reports, memos, and other business documents as required.
• You will maintain accurate and well-organised filing systems, both physical and digital, ensuring documents are easily retrievable.
• You will serve as the first point of contact for internal and external stakeholders, handling all communications courteously and professionally.
• You will monitor and manage office supplies, coordinating procurement and ensuring adequate stock levels are maintained at all times.
• You will support the onboarding of new staff by preparing documentation, coordinating inductions, and maintaining personnel records.
• You will assist senior management with the preparation of reports, presentations, and project documentation as directed.